Files on Demand – Status Icons explained

onedrive status icons
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files on demand is a great way of accessing all your files in SharePoint and onedrive without having to download them all and use storage space on your device once youve enabled files on demand and things to your SharePoint files youll be able to access your files through the file explorer each file will have a status icon in this video we will look at what each icon means the pros and cons of each file status and how to change the status of your files when you first access your files through the file explorer they should all have a white cloud with a blue outline as their status icon this icon means the files are available online only the good thing about online only files is that they do not take up any space on your device

using online only files promotes collaborative working as many people can work on the same document at the same time to learn more about how to successfully work collaboratively take a look at our training video however these files are only available when you have internet access to open a document locally just double-click the file name and it will download to your device you will notice that the status icon will change to a white circle with a green outline and green tick which means locally available you can now open this file without the Internet as it has been downloaded locally to your device however if two people are working locally on the same document at the same time without internet access you can encounter sync issues your third option is to keep a permanent copy of the file

on your device to do this right-click the file and select always keep on this device the icon will change to a green circle with a white tick this will download the document to your device which means you can now open this file without the Internet by using this option you will run into sync issues if your team are working on the same file without internet access a lot of space will be taken up on your device if you work using all available files as they exist on your PC this option will also use bandwidth as every time you or your colleagues save changes to the file it will sync up to the cloud and back down to every computer that file is synchronized too we would recommend that you work on files locally and when youre

them back to online only by right-clicking the top-level folder or an individual file and selecting clear space this will clear up space on your PC and youll notice that the status icon changes back to a white cloud with a blue outline if your files have a status icon with two circular arrows it means the syncing is in progress to see the progress of your synced files left click the blue cloud onedrive for business icon in the bottom right hand side of your screen and finally if your files have a red circle with a white cross it means you have sync issues the files havent properly synchronized from SharePoint if this happens we recommend contacting the project 5 team or your IT provider we hope you found this useful for more tutorials subscribe to our youtube channel

tags:
Files on Demand, Status icons, SharePoint, IT Support, Sync, File Sync, Tech Tip, Tech Byte, Top Tips
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